1. Earned Leave:
(Annexure-III,
FR&SR, LR 8-12,17-18 & 20-22)
|
Sl. No. |
Type of employees |
Earning Capacity |
Accumulation |
Availment |
|
1 |
Regular Superior (from 01.01.78) and Regular Inferior (from 10.01.1983) |
Advance credit of 15 days for every half
year on 1st Jan & 1st
July (G.O.Ms.No.384, F&P (FR.I) Dept.,
Dt.05.11.77 and G.O.Ms.No.9,
F&P (FW.FR.I) Dept., Dt.10.01.83) |
(i)
180 days upto Dt.30.06.83, (ii)
240 days from Dt.01.07.83 (iii)
300 days from Dt.16.09.2005 G.O.Ms.No.232, Fin. (FR.I) Dept., dated :16.09.2005 |
Max of 180 days at a time (LR 11)
(G.O.Ms.No. 153, Fin.(FR.I) Dept., Dt.04.05.10) Max of 120 days at
a time for LGS (LR 17) |
|
2 |
Others (Non- Permanent) |
Advance credit of 8 days per half year
on 1st Jan
& 1st July |
30 days |
Leave at credit to a maximum of 30days (LR 22) |
Method of Crediting the EL in EL account:
Regular:
If a Govt. servant is appointed
regularly, month in which he has been appointed should be ignored if it is
after 1st, and for the number of
completed months in that half year, advance credit should be given at the rate
of 2 ½ days for each month in that half year.
The credit to be given should be rounded to nearest day, 0.5 should be
taken as one day and less than 0.5 should be ignored.
If a Govt. servant is due to retire
during a middle of half year, the fact of which is known either on 1st January
or 1st July,
advance credit should be given for the number of months he is likely to be in
service in that half year but not for the entire half year.
After giving advance
credit either on 1st
January or on 1st
July for the entire half year, if a
Govt. servant has quit the service during the middle of half year, due to resignation or voluntary retirement or death or medical invalidation or compulsory retirement, the last credit entry
already recorded either on 1st January or 1st July
should be revised taking into consideration of the number of completed months
of his service in that half year.
As a result of such revision in cases
of types mentioned in above sub paragraph, if the leave account runs into minus
balance, the leave salary already paid equivalent to minus balance should be
recovered if he has quit the service on his own accord, like resignation or
voluntary retirement. But such
recovery need not be made in case of an event beyond his control like Death,
Medical Invalidation or compulsory retirement.
Effect of EOL on
EL account:
If any Govt. servant has availed EOL or
any period of unauthorised absence treated as Dies Non or Suspension treated
as not on duty during
half year for which advance
credit has been given either on 1st January
or 1st July,
in the succeeding half year, while giving advance credit, 1/10th of
EOL so availed in the previous half year, not exceeding the earning capacity
should be deducted, and the balance only should be given as an advance credit. (Govt. Memo
No.4068/109/A/21/FR.I, Fin.&Plg., Dt.02.06.80)
If the EOL or period treated as
Dies-Non, or suspension period treated as not on duty, is spread over in two
half years, the leave account should be settled for each half year.
Advance credit of EL in the account can
be given on 1st January / 1st
July although the employee is
on leave on that day and if he wants to avail the leave so credited, it can be
granted if the authority is so pleased to sanction.
Temporary:
The earning capacity of Govt. servants
in superior service and inferior service appointed temporarily is 8 days on 1st January
and 8 days on 1st July subject to the maximum accumulation of 30
days.
If one is appointed during the middle of the half year or quit the service
during the middle of
half year, the leave to be credited should be in 1,1,2… series for each
completed months.
The
leave account should
be recast after regularisation. It is only for the purpose of bringing
forward the additional credit given. The
periods of leave including EOL already sanctioned should not be reopened.
Additional Credit to Police
Personnel: In addition to the credit of Earned Leave in EL account, 30 days of additional credit should be given in two instalments at the rate of 15 days
on 1st January
& 15 days on 1st July to the Police Personnel of the rank of
Inspectors and below including those working in intelligence, crime branch,
Armed Reserve, AP Special Police, Police Communications, Police Transport
Organisation, Tester, Sub Inspector of Finger Printer Bureau and service reporters
and shorthand bureau. (G.O.Ms.No.187,
Fin. & Plg. Dept., Dt.29.06.79, G.O.Ms.No.323, Fin. & Plg. Dept.,
Dt.11.11.80, G.O.Ms.No.355, Fin.&Plg.
Dt.17.12.80)
VACATION DEPARTMENT (LR 9 and 10)
|
Sl. No. |
Type of employees |
Earning Capacity |
Accumulati on |
Availment |
|
1 |
Regular employees in
superior services |
1/11th of
duty minus 30 days or a portion of 30 days
equal to the vacation
taken and full period of vacation. From Dt.01.11.89 the reduction is 28 days instead of 30 days
in respect of teachers (G.O.Ms.No.354, Edn., Dt.20.11.89) |
As in non- vacation
department |
As in non- Vacation department |
|
2 |
Non- permanent in
Superior services and permanent and regular employees in LGS |
1/22nd of
duty minus 15 days or a portion of 15 days
equal to the vacation
taken and full period of vacation |
30 days |
Leave at credit |
|
3 |
Non- permanent in
LGS |
Not eligible for earned
leave (APLR 20(1)). |
|
|
Credit of ELs for Staff
working in Schools:
All regular teaching and non-teaching staff in the educational
institutions who are availing summer vacations were credited 3 days of EL upto
31.10.1989 and 5 days of EL upto 15.09.94. Now
they shall be eligible for 6 days earned leave
per annum, subject
to the provision of FR
82. The
earned leave shall be credit in advance in two instalments of 3days each on
first of January / July of every year. (G.O.Ms.No.317,
Education (Ser.V) Dept., Dt.15.09.94).
Earned Leave Preservation for Teachers:
Government delegated the powers to the
Heads of Departments concerned to reserve proportionate leave to the extent the
teachers under their control are prevented from utilization summer vacations
due to attending Enumeration, Preparation or Revision of Electoral Rolls and Census
etc., based on the certificate issued by the appropriate appointing authority, and that EL need not
be given if they are asked simply to be available at Headquarters.
(G.O.Ms.No.161, Education (Ser.V) Dept., Dt.14.11.2000)
EL to be
Preserved = [365/11 – (27
x Vacation availed/ total vacation)] – 6] (LR 9(a), 17(1) and Note 1 of LR
20(ii)).
Earned Leave at credit will lapse if
interruption in service other than leave occurs in the service of a
non-permanent Govt. servant.(APLR 24).
From 01.01.1978, the order sanctioning
Earned Leave, Half Pay Leave to Govt. Servant shall indicate the balance of
such leave at his credit. (G.O.Ms.No.384,
Fin. & Plg. (FW.FR.I) Dept., Dt.05.11.77).
Encashment of Earned Leave:
Leave at credit shall lapse on the date
of retirement, death or resignation. However,
earned leave at credit
not exceeding 300 days can be encashed
in case of retirement or death (APLR
7 & G.O.Ms.No.420, F&P (FWFR.I), Dt.03.12.90 and G.O.Ms.No.253, F&P (FWFR.I),Dt.16.09.91), G.O.Ms.No:232,Fin.(FR.I) Dept,Dt.16.09.2005, G.O.Ms.No.234,Fin(FR.I) Dept.,Dt.11.08.06 w.e.f.16.09.05 ( died while in service).
The scheme of Encashment of Earned
Leave to all the Govt. servants (both Gazetted and Non-Gazetted) was
introduced. (G.O.Ms.No.238,
Fin.(FR.I) Dept., Dt.13.08.1969)
Govt. employees are permitted to
surrender earned leave not exceeding 15 days once in a year without actually
going on leave and to receive leave salary in lieu of the leave so surrendered.
(G.O.Ms.No.172, Fin. & Plg. (FW.FR.I) Dept., Dt.01.07.74).
Temporary Govt. servants appointed under Rule 10(a)(i)
of the State and Subordinate Service Rules will also be eligible
to surrender 15 days of EL when the
earned leave at their
credit is
Govt. employees are permitted to surrender leave at any time not exceeding 15/30 days
within a block period of one/two calendar years respectively with effect from
01.01.77 (G.O.Ms.No.334, Fin.(FR.I) Dept., Dt.28.09.77)
Encashment of Leave was allowed to the employees
once in a financial year w.e.f. 01.04.1989 instead of calendar year as
budget is formulated with reference to the financial year. (G.O.Ms.No.294,
Fin.(FR.I) Dept., Dt.16.11.88)
A calendar for surrender category wise
i.e. Class IV, Non-Gazetted and Gazetted Officers was
introduced, reviewed and renewed every year upto the financial year 2008-09
(Memo No.8672-A/305/FR.I/89-1, dated 13.04.89)
The
issue of Calendar
every year is dispensed w.e.f.
01.04.2009 and the following instructions are issued vide Cir.Memo
No.10472/C/199/FR.I/2009, dated 29.04.2009.
i.
Employees are permitted to surrender earned leave at any time not exceeding
15/30 days within a block period of one/two financial years w.e.f.
01.04.2009. All the conditions prevailing before 01.04.89 and other amendments issued on the subject till will hold good.
ii.
Govt. permits
the employees who have a balance of more than 285 days of EL as on 30th June, 2009 to surrender
EL without waiting
for completion of 12 months.
iii.
In the case of employees
who surrender earned
leave as on 1st
January or 1st July in any year, the number of days of EL so surrendered should, in
the first instance, be deducted from the EL account
and thereafter the advance credit of EL as per eligibility due for that half year be
added as on 1st January / 1st July. (Memo No.50798/1063/FR.I/79-1, Fin.(FR.I)
Dept., Dt.22.11.1979)
Instructions are issued to follow the
above policy from the financial year 2011-12 onwards until it is changed
(Cir.Memo No.14781-C/278/FR.I/2011, Fin.(FR.I) Dept. , Dt.22.06.2011)
The following Clarifications are issued regarding Surrender
Leave vide Cir. Memo No.34005-
A/870/FR.I/12, Fin.(FR.I),
Dt.14.12.12
a)
The employees are permitted to surrender Earned
Leave at any time in one financial year, provided if there is 12
months gap from one surrender to surrender, and 30 days if there is gap of 24
months from one surrender to surrender.
b) In respect of employees who are having 286 days and
above Earned Leave to their credit on the date of application, they shall be permitted to surrender 15 days Earned Leave without following the gap of 12 months.
In respect of employees who have not availed surrender of Earned Leave in
previous financial year and are having 286 days and above Earned Leave to their credit on the date of
application, they shall be permitted to surrender 30 days Earned Leave without
following gap of 24 months.
c)
The employees shall be permitted
to surrender Earned Leave only either under clause (a) or under clause (b) in a financial year. The other conditions issued in
Circular Memo.No.14781-C/278/FR-I/2011, dated 22-6-2011, Finance (FR-I)
Department holds good.
Further the following Clarifications
are issued by the Govt. vide Cir.Memo No.4338- A/95/FR.I/12, Finance (FR.I)
Department, Dated 18.02.2013
·
The encashment
of Earned Leave is permissible only once in a financial year, either under
clause (a) or under clause (b) mentioned in the Cir. Memo No.34005-
A/870/FR.I/12, Fin.(FR.I), Dt.14.12.12 i.e. in case of employees who are having
286 days and above Earned Leave to their credit as on 30th
June of a year, 15 days/30
days (if they surrender in the previous
year) of Earned Leave can be surrendered without following the gap of 12/24
months respectively. Surrender of
Earned Leave more than once in a financial year exceeding the above limits of
15/30 days, and under both clauses, is not permissible under any circumstances.
With a view to ensure that the surrender of leave has not been permitted
more than once during the block period, instructions
were issued to the authority competent to grant leave should append the following certificate to the sanctioning order in every case:-
“Certified that the
surrender of leave now permitted of one or two calendar year(s) has not been
sanctioned and availed by the Govt. Servant earlier”
(Memo No.106288/1893/FR.I/77-1, Fin. & Plg. (FW.FR.I) Dept., Dt.30.05.1978)
Note: the word “calendar” may be replaced
as “financial”.
The
Claims(Bills) relating to the leave
salary in lieu of the EL surrendered by Govt. employee while
in service shall be preferred within a period of 90 days from the date of issue
of the order permitting the employees to surrender Earned Leave. If the claims (bills) are not preferred
within the period of 90 days the sanction orders issued will stand
automatically lapsed. (Memo No.27/423/A2/FR.I/97-1, Fin. & Plg. (FW.FR.I)
Dept., Dt.18.08.97)
The surrender leave salary shall be
claimed by considering a month consists of 30 days irrespective of the month in
which the leave is surrendered. (G.O.Ms.No.306, Fin. & Plg. (FR.I) Dept.,
Dt.08.11.1974).
House Rent Allowance at the rates
admissible to the places of duty shall be allowed to the State Govt. employees
who are residing in Govt. Quarters, earmarked quarters and quarters provided
under rent free accommodation when they are permitted to surrender Earned Leave while in service
and also during encashment of leave at the time of retirement / death while in
service. (G.O.Ms.No.337, Fin. & Plg. (FW.PC.II) Dept., Dt.29.09.94)
Additional House Rent Allowance besides
HRA admissible shall also be allowed to the State Govt. employees who are
residing in Govt. quarters provided under rent free accommodation when they are
permitted to surrender Earned Leave while in service and also during
encashment of leave
at the time of retirement / death while in service
with effect from 01.09.94. (G.O.Ms.No.25, Fin. & Plg. (FW.PC.IV)
Dept., Dt.05.02.96)
The Interim Relief is not termed as pay
or wage or allowance. As such it does
not count for encashment of leave including encashment of earned leave
(surrender leave during the service. (Memo
No.31948/398/PC.I/98-1, Fin.&Plg. Dept., Dt.12.08.98).
